I. APPLICATION

1. Eligibility: Ongoing ASTHRDP scholars in their thesis or dissertation stage with at least 80% results and graduates of AY 2023-2024 who have not yet presented their theses or dissertations in the past Graduate Scholars’ Conferences are eligible to submit their abstracts.

STRAND scholars (specializing in basic and applied sciences) who meet the above criteria are also eligible to submit their abstracts.

2. Categories: The research topic must fall into one of the categories listed below:

• a. Category 1: Agricultural & Environmental Sciences (Agriculture, Forestry, Natural Resources, Fisheries, Marine Science, and Environmental Science)
• b. Category 2: Biological & Health Sciences (Biology, Biotechnology, Health, and Pharmaceutical Sciences)
• c. Category 3: Physical Sciences (Chemical, Earth and Atmospheric, Space, Material Science, Nanotech, Pure and Applied Physics)
• d. Category 4: Mathematical and Computational Sciences (Information Technology, Computer Science, Pure and Applied Mathematics)

For interdisciplinary papers, the scholars may choose the category that is closest to their research.

3. Format and Word Count: The research abstract must follow the template and have a maximum of 250-word count.

4. Endorsement: Abstract submissions must be endorsed by the respective ASTHRDP or STRAND Project Leaders.

5. Submission: Scholars should submit their abstracts in PDF format (with copyable digital text) through the Submission Portal. The file name format should be followed:

LastName, FirstName_Research Title.PDF Figure 1. File name format of the Abstract

Important Note: Scholars who opt to submit scanned abstracts should also accompany it with its digital version in PDF format. This is to ensure the abstract text will be copyable for posting on the website and the souvenir program.

6. Schedule: The call for abstracts starts on 3rd June 2024 and ends on 3rd July 2024 at 11:59 PM. Late submissions will not be accepted.

II. ACCEPTANCE AND CONFIRMATION

Notice of Acceptance: The scholars will be notified of their type of presentation (Oral or Poster) after the abstracts are evaluated by the Screening Committee.

Confirmation of Participation: Scholars must confirm their participation in the conference within five (5) days of receipt of the Notice of Acceptance. Once confirmed, the scholar MUST attend the conference.

Failure to do so shall mean that the scholar has to refund the cost of his/her participation (food, transportation fare (if applicable), collaterals, poster board rental, etc.).

III. DATES TO REMEMBER

Table 1. Timeline of the Scientific Papers Committee.

1. Categories: Presentations are grouped according to the following categories.

• a. Category 1. Agricultural & Environmental Sciences (Agriculture, Forestry, Natural Resources, Fisheries, Marine Science & Environmental Science).
• b. Category 2. Biological & Health Sciences (Biology, Biotech & Health & Pharmaceutical Sciences).
• c. Category 3. Physical, Chemical, and Earth Sciences (Chemical, Earth & Atmospheric, Space, Material Science, and Nanotech, Pure & Applied Physics).
• d. Category 4. Mathematical and Computational Sciences (IT, Computer Science, Pure & Applied Mathematics).

2. Composition: Each scientific category will have three (3) Judges.

3. Responsibilities: The tasks of the Judges are as follows:

• a. Prejudge the posters prior to the conference;
• b. Score the posters according to the given criteria; and
• c. Submit the score sheets to the Secretariat Committee not later than 12:00pm on the second day.